2019 Conference Details for Vendors

Thank you for supporting NCRA through a corporate membership and/or conference sponsorship or exhibit/display fee.

Conference Vendor Information

The 2019 NCRA Annual Conference

Thank you for supporting NCRA through a corporate membership and/or conference sponsorship or exhibit/display fee.

Exhibit Hall: Grand Ballroom C&D at the Westin hotel

Breakfast and breaks each day are in the exhibit room hall. Lunch on Saturday is also in the exhibit hall. You must plan to have representative(s) in the exhibit hall during breakfast, breaks and lunch on Saturday, and breakfast and break on Sunday. We will have a trailmap to encourage attendees to visit with our vendors and someone will need to be at your booth to participate. The exhibit hall is open throughout the meeting however we only require that booths be staffed during the specified times.

Electricity/Ethernet/AV Needs

NCRA provides electrical connection for corporate members and sponsors. If you are an exhibitor and need to order electricity OR  you have other needs such as ethernet or TV, please use this form to order the items needed. Please return this form to PSAV before April 26.


Valet parking at the hotel will be at the hotel rate. Self parking is $20/day at the garage next to the hotel


Accommodations for the NCRA meeting can be made through the Westin Chatlotte. To make reservations on line click here. If you would prefer to call please call 866-837-4148 and ask for NCRA room block. All reservations must be made by April 5. Please make your reservations early. If our block fills we cannot guarantee space available at the hotel.


NCRA is providing WiFi for the conference.

Corporate Description and Representatives

NCRA’s contact for the conference will receive an email with instructions on how to submit this information.

Exhibit Hall Schedule

Friday, May 3
5:00pm – 7:00pm Exhibit Set-Up

Saturday, May 4
7:00am – 7:45am Breakfast
10:00am -10:30am Break
12:30am – 1:30pm Lunch
3:30pm – 4:00pm Break

Sunday, May 5
7:00am – 7:45am Breakfast
10:15am – 10:45am Break
10:50am Breakdown
12:00pm Breakdown concludes

Shipping to Westin Charlotte

FedEx in The Westin Charlotte will manage all shipping and receiving for the annual conference. Packages may not arrive before May 1, 2019.

Package Label must contain the following information to ensure delivery. This information will not fit on a FedEx/UPS/DHL/USPS shipping label; therefor you will need to add an additional label to ensure the package is properly identified.

Hold for Guest <insert guest name> <insert guest cell phone number>
c/o FedEx Offices at the Westin Charlotte
601 S. College St.
Charlotte, NC 28202
NCRA Annual Conference
Table #
Box _________ of __________

If you are bringing your display with you please be respectful of the bell staff.

Please Note: Do NOT set up your booth without removing your vehicle from the front of the hotel.

Shipping Notices
  • This form must be returned to the FedEx store before April 29, 2019 to ensure that your boxes are at your table before exhibit set-up on May 3. Please return to Ashley Parker’s attention via email (ajparker@fedex.com) or fax 704.333.6611. If you are not shipping to the hotel, please notify me before April 29.
    • Where the form asks for name include your Organization’s name and table number.
    • You may use your existing fed-ex account or credit card to pay for shipping and handling.
    • They will complete amount to be charged based on their fees.
  • Vendors must have tracking numbers with them for all boxes.
  • All vendors must bring their own return shipping labels. They will not be provided by NCRA or the FedEx Store


The FedEx store in the Westin Charlotte hotel can assist with your document printing, banners and posters. They have provided this discount coupon for your use. Save 30% on orders placed three (3) days before the conference.


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